The FAQs - African American Group Travel Conference

FAQs

Find answers to the most Frequently Asked Questions here.
If you do not find what you are looking for, contact AATC
at 800-628-0993 or email at This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Conference Details FAQs

  • Q. What is the deadline to register for AATC 2022?

    A. Travel Planners: Register throughout the year; however the deadline for Travel Planners will be March 15, 2022.

    A. Travel Industry: AATC will accept 200 Travel Industry delegates registrations until March 15, 2022.

  • Q. What airport should I fly into?

    A. Kansas City International Airport (MCI).

  • Q. Will there be shuttle service from the airport to the Conference Center?

    A. TRAVEL PLANNERS: Please contact the AATC office, Tara Holl at 800-628-0993

    A. TRAVEL INDUSTRY: Announcement of available shuttle service will be made by March 1, 2022. All major car rental agencies and paid shuttle services are also available at the Kansas City International Airport (MCI) for your personal use.

  • Q. When can I make my hotel reservations?

    NOW!

    A. TRAVEL PLANNERS: Room and tax are included in your registration fee. Incidental charges are the responsibility of the individual delegate. Upon check in a major credit card will be requested from the hotel for incidentals. Reservations will be made through Tara Holl at the AATC office. Call 800-628-0993 today.

    A. TRAVEL INDUSTRY: It is strongly recommended that you make your hotel reservations upon receipt of your conference confirmation. A room block for the travel industry will be available. Just ask for the AATC Group Block when you call. OR TRAVEL INDUSTRY MAKE YOUR RESERVATIONS ONLINE: TBA.

    OFFICIAL CONFERENCE HOTEL: Capitol Plaza Hotel & Convention Center, 1717 SW Topeka Blvd, Topeka, KS 66612 — PH: 800-579-7937

  • Q. Is my hotel room included in my registration?

    A. TRAVEL PLANNERS: Room and tax are included in your registration fee. Incidental charges are the responsibility of the individual delegate. Upon check in a major credit card will be requested from the hotel for incidentals. Reservations will be made through Tara Holl at the AATC office. Call 800-628-0993 today.

    A. TRAVEL INDUSTRY: It is strongly recommended that you make your hotel reservations upon receipt of your conference confirmation. A room block for the travel industry will be available. Just ask for the AATC Group Block when you call. OR TRAVEL INDUSTRY MAKE YOUR RESERVATIONS ONLINE: TBA.

    OFFICIAL CONFERENCE HOTEL: Capitol Plaza Hotel & Convention Center, 1717 SW Topeka Blvd, Topeka, KS 66612 — PH: 800-579-7937

  • Q. What is the attire for the Conference?

    A. Business attire is required at all daytime events, evening events, unless otherwise specified, are business/casual.

  • Q. What is the weather like for Topeka, Kansas in April?

    A. Topeka's weather ranges from highs in the 60s to lows in the mid 40s in April.

  • Q. What is AATC Marketplace?

    A. The purpose of AATC Marketplace is to provide destination and tour operator information to travel planners. AATC Marketplace is an appointment generated marketplace. Each appointment is 6 minutes in duration. The travel planner is seated in a booth and the travel industry will move between appointments and meet the planners.

  • Q. Why do you need an up-to-date e-mail address?

    A. AATC marketplace appointments are made electronically. The appointment scheduler is emailed directly to you for ease of completion. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. with any email updates or changes.

  • Q. When can I choose my appointments for the Conference?

    A. AATC delegates may begin the online choosing of appointments the first week of March, 2022.

  • Q. What if I don't return the appointment schedule by the deadline?

    A. Any Travel Industry delegate who does not return appointment requests by the deadline will be issued pre-selected appointments.

  • Q. When will I get my appointment schedule?

    A. Hard copies of appointments will be distributed to AATC Buyer delegates at registration. Travel Industry will receive electronic confirmation of appointments prior to arrival.

  • Q. What handouts are permitted at AATC Marketplace?

    A. Travel Industry may distribute an 8.5" x 11" company profile sheet and business cards. Brochures and giveaways are strictly prohibited on the Marketplace floor. All Delegates are encouraged to bring plenty of business cards for distribution at Marketplace, and Social Events.

  • Q. Where and when is the next AATC Conference?

    A. Our exciting 2023 destination will be announced at the close of this years conference. Stay tuned!

 

COVID Specific FAQs

  • Q. What enhanced measures are in place regarding our health safety?

    A. Enhance cleaning procedures with extra attention given to high traffic areas are now in place at the Conference. Additionally, hand sanitizers are available through out the venue for your use. Adjustments are in place to promote physical distancing. Measures included: Signage and ground markings to help navigate common areas while practicing physical distancing; physical barriers such as plexi shields both at marketplace tables and registration area; tables in meal function rooms are spaced and limited as to seating capacity; and training of red coat staff to engage with attendees to promote guidelines. Temperature checks will be made at appropriate times and locations.

    Enjoy peace of mind knowing that your hotel room will be thoroughly cleaned prior to your arrival plus common hotel areas will receive increased cleaning. Please take a moment to check out your hotel website for complete details regarding housekeeping procedures.

  • Q. Are masks required?

    A. Please bring your own face coverings and wear them at all times, except when dining. You may remove your face covering while actively eating or drinking. If needed, masks may be obtained at the registration area.

  • Q. How can I do my part to help keep everyone healthy?

    A.

    Please make sure that you have reviewed any advisories or restrictions that may be in place for travel to Topeka. By attending you are confirming that you are not experiencing any of the following symptoms of COVID-19 identified by the Centers for Disease Control and Prevention at CDC.gov, including:
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea
    • have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a 14-day quarantine
    • are not under any self-quarantine orders
    If you cannot confirm all of the above criteria you must not enter the Conference area. If at any point during your attendance you do not meet all of the above criteria, please isolate and contact our red coat staff by phone.

    By attending the Conference, you acknowledge that you understand and will abide by the above health-and-safety requirements.

 

African American Traveler Conference | PO Box 129, Salem, OH 44460
PH: 800-628-0993 | FX: 330-337-1118